Our services
Planning:
- Preparing a detailed and comprehensive planning through a critical path chart
- Liaison between different Committees (organizing, scientific, social..)
- Correspondence with all parties concerned and with the speakers
- Preparing the budget with a view to achieve the target income with minimal cost
- Agreeing on the banking and account system
- Advising and selecting the suitable venue
- Arranging the required equipment and furniture, and floor plan for exhibitions
- Identifying suppliers and arranging the required stationery, promotional items such as bags, pens, notebooks, gifts, pins…
- Preparing solicitation letters to sponsors, exhibitors and advertisers in the different publications, and follow-up for collecting the payments
- Supervision of conceptualizing, printing and mailing of announcements, brochures, flyers, posters and mailing to potential participants
- Supervision of the media campaign: press releases, press conferences (including the press room during the event), advertisements in the required media
- Website arrangements
- Online registration and stands booking
Meet & Assist:
- Air Ticket reservations
- Hotel Booking
- Arranging Visas to enter the United Arab Emirates for all nationalities that cannot get their visa automatically at any of the UAE international airports
- Meet and greet at the airport
- Transfers between airport and hotel
- Shuttle service (Hotel – Conference Venue – Hotel)
- Car Rentals
- Organizing special functions along with booking of restaurants, night clubs, for individuals and groups
- Guided excursions (day tours and night tours: Dubai City Tour, Desert Safari, Dhow Cruise, etc.)
Conference and Convention requirements:
- Pre-registration and Registration service (computers, printers, barcode readers, label printers, etc.)
- Providing multilingual hostesses, technical staff, photographers and translators for all events
- Post event evaluation
- Establishment of a report book
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